At Kolandoto College of Health and Allied Sciences (KCHAS), we are committed to protecting the privacy and security of our website users, students, and stakeholders. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.kchs.ac.tz, and when interacting with our academic services.

1. Information We Collect

We may collect the following types of personal information:

• Full name
• Contact information (email, phone)
• Academic records (if applying/enrolled)
• National ID or form four index number
• Course of interest or enrollment (e.g., Pharmacy or Clinical Medicine)
• IP address and browser data (when using our website)

We collect this information when:

• You apply for admission
• You register for our courses
• You contact us via forms or email
• You access digital services such as our eLearning portal or library

2. How We Use Your Information

We use your personal data for purposes including:

• Processing admission applications
• Managing student records
• Delivering academic and administrative services
• Providing learning support via our digital platforms
• Communicating with students and guardians
• Improving our website functionality and user experience
• Marketing and updates related to our academic programs

3. Use of Cookies

Our website may use cookies to enhance user experience. Cookies are small files stored on your device that help us analyze web traffic and improve our site.

Users can choose to disable cookies through their browser settings. However, doing so may limit the full functionality of our website.

4. Third-Party Services

We may use trusted third-party services such as:

• Google AdSense for educational promotions and institutional visibility
• Google Analytics for website performance monitoring
• SMS & Email Marketing Services to send notifications to applicants and students

These services may collect data according to their own privacy policies. We recommend reviewing their respective policies for more information.

5. Data Protection and Security

KCHAS is committed to safeguarding your information. We implement administrative, technical, and physical security measures to protect against unauthorized access or disclosure of personal information.

Only authorized personnel have access to sensitive student data.

6. Sharing Your Information

We do not sell, trade, or rent your personal identification information to others. We may share limited data with government bodies or accreditation institutions only when required by law or for academic verification.

7. Student Rights

You have the right to:

• Access your personal data
• Request corrections
• Withdraw consent (where applicable)
• Request deletion, within legal and institutional constraints

To exercise these rights, please contact our admissions office or email info@kchs.ac.tz.

8. Children’s Privacy

Our academic services are intended for individuals above the age of 15. We do not knowingly collect information from children under 13 years of age without parental or guardian consent.

9. Policy Updates

We may update this Privacy Policy as needed to reflect institutional or regulatory changes. We encourage regular review of this page to stay informed.

Last Updated: 14/05/2025